Fleet Management

The fleet manager is responsible for the management of and day to day operations of the companies fleet vehicles. Fleet vehicle managers are traditionally appointed by large companies or government organizations that need to manage, maintain and track large pools of vehicles and personnel. When large asset bases are involved, the optimization and making best use of the vehicle pool saves the company money, maximizes the vehicle values and adds directly to the companies bottom line.

Fleet managers overall objective is to maximize the value of the companies vehicle asset register and to minimize any costs associated with keeping the vehicles running and maintained. If company vehicles break down and personnel get stranded, this can cost the company time and money in lost opportunity. Without systematic organization, company fleets get neglected and run the risk of costly overrun.

Procuring vehicles on behalf of the employer is part of the requirements of the fleet manager. This involves submitting tender documents, reviewing contracts and liaising with car dealerships. Developing good supplier relationships and sourcing company vehicle requirements at reasonable cost is part of the skill set required by auto fleet managers. This may involve manufacturer contact or significant research into vehicle specifications in order to select the most appropriate range and type of vehicle.

Car Maintenance is crucial to keeping fleet vehicles in good running order. The fleet manager is responsible for the schedule and organization of this. Service logs and records need to be documented and maintained for cost and taxation purposes. In some cases, alternative vehicles need to be arranged for busy company personnel who require transport. Staying on top of regular servicing and attending to any repair requirements Is part and parcel of the day to day operations of a fleet managers duties.

Vehicle disposal and replacement forms another area of the fleet manager's responsibility. Company policy usually dictates the replacement of vehicles once they reach a certain number of miles. This minimizes the chance of holding the asset when it deteriorates and needs costly repairs and maintenance. Having good relationships with companies and personnel who can arrange vehicle disposal is part of the day to day operations of the fleet manager.

All tasks and records relating to company vehicles need to be accounted for. The administrative side of the fleet manager's job requires a systematic and organized approach. Specialized software can assist with this. Running the appropriate reports to make important management decisions, refine operations, supply the necessary records for end of year taxation purposes and make recommendations to upper management for performance improvement forms part of the overall job responsibilities of the fleet manager.

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